Constitution

The LGBT+ Network Constitution (last updated February 2016) denotes our aims and objectives, and the policies in place to help support UoN LGBT+ students as much as possible. See the full constitution here!

If you have any concerns or questions about what is written in our constitution, feel free to contact us using the Feedback tab on the website.

It should also be noted that Committee roles, and the amount of places within a particular role, are liable to change depending on the current LGBT+ Officer and what they believe is best for the Network from year to year. Currently in the academic year 16/17, there are 3 Social Secretaries and 3 Campaigns Officers instead of the 2 suggested below.

UNIVERSITY OF NOTTINGHAM LGBT+ NETWORK CONSTITUTION

February 2017

1. Name

a. The name of the Network shall be University of Nottingham LGBT+ Network,
hereafter referred to as the Network.

2. Aim and Objectives

a. The aims of the Network shall be to create a safe and engaging space for LGBT+
(lesbian, gay, bisexual, transgender, intersex, queer, pansexual, asexual, aromantic,
questioning, and people who fall anywhere on the spectrum of any of these
identities) students through:
i. Supporting the network members through our welfare team as well as
signposting the various welfare and outreach programs in Nottingham and
at the University.
ii. Organising campaigns on issues affecting our members and to further the
equality of LGBT+ students in the university environment.
iii. Organising various social events through which LGBT+ students can
meet each other in a safe space.
iv. Providing all services in a way that is fair and accessible to everyone.

3. Membership

a. All members must fall under one of the LGBTQPIA+ intersections. Allies are welcome
at some events but cannot be full members. This is to ensure that the Network
remains a safe space.
b. Membership may be granted to current students at the University of Nottingham
who are members of the University of Nottingham Students’ Union
c. Membership is free of charge.
d. All members are to abide by the Student’s Union Code of Conduct.

e. All members registered to the Network are subject to the independent rules and
regulations of the University’s Safe Space policy.
f. Only members are entitled to vote at Annual General Meetings (AGM) or
Extraordinary General Meetings (EGM) on all questions of policy or election.
g. All members are subject to the University of Nottingham Students’ Union Bye Laws
and Students Union and UoN Policy.

4. Committee

a. The Network committee shall be responsible for the effective running of the
Network.
b. The committee shall consist of nine core committee members, and any additional
committee members required. Committee members must be full members of the
Network.
c. The Core committee members shall be titled Officer, General Secretary and
Treasurer, Social Secretaries (x2), Campaigns Officers (x2), and Welfare and
Outreach Officers (x3).

i. The Officer shall have overall responsibility for the Network and chair all
meetings.

ii. General Secretary and Treasurer (GST) (x1)

– Shall be responsible for general administration of the Network and
meeting coordination including minute taking.
– The GST should ensure minutes are available to the Network in a
timely manner. The GST is the Vice President of the Network.
– GST shall be responsible for the financial sustainability of the
Network.
– The GST may not be a student in their final year at the university.
– Shall order stash (t-shirts etc. with the LGBT+ logo) for the
committee.
– Shall be responsible for managing the Network’s social media
accounts; shall be responsible for publicising events and campaigns
via social media.
– The General Secretary will deputise in the event of absence or
illness of the LGBT+ Part Time Officer.

iii. Social Secretary (x2) – Tasked with organising Network events
– Shall arrange a range of inclusive social events.
– Shall take into account events ideas suggested by the Network
members.
– Shall run events in accordance with SU policy.

iv. Welfare and Outreach Officers (x3) – Tasked with organising and
running welfare and outreach events on a regular basis.
– Shall help promote the safety and wellbeing of Network members
attending events organised by the social secretaries. Shall ensure
there are there are sober reps in accordance with SU policy.
– Shall work with the Disabled Students’ Network to make sure events
are accessible.
– Answering welfare related emails, following the SU safeguarding
processes where necessary and signposting students to
university/external services.

v. General Secretary and Treasurer (GST) (x1)
– Shall order stash (t-shirts etc. with the LGBT+ logo) for the
committee.
– Shall be responsible for managing the Network’s social media
accounts; shall be responsible for publicising events and campaigns
via social media.
– The General Secretary will deputise in the event of absence or
illness of the LGBT+ Part Time Officer.

vi. Campaign Officers (x2)
– Shall run all the Network’s campaigns.
– Preliminary campaigns shall be directed by the membership and
agreed on by the committee.
– If Campaign Officers wish to run additional campaigns, they shall put
forward their ideas, which will then be subject to a vote by the
Network committee. Campaign ideas that do not receive the
majority vote will not run.
– All campaigns must be run with the interest of the LGBT+ Network
members’ welfare in mind.

– Campaigns shall not demonise any political party, religion, race,
nationality or social group. The Network may not officially affiliate
with any political party/group.

d. Any issues relating to the misconduct of a committee member in their role should be
referred to the Students’ Union Code of Conduct.

5. Elections

a. All elections will be administered by the Students’ Union, in accordance with the
Students’ Union Bye-Laws.

6. Finance

a. All monies shall be held in accounts at the Students’ Union Finance Office with no
accounts held externally.
b. All monies shall be used to support the Network’s Aims and Objectives as outlined in
Clause 2 of this constitution.

7. General Meetings

a. The Annual General Meeting (AGM) shall be held annually in accordance with the
UoN Bye-Laws.
b. An Extraordinary General Meeting (EGM) may be called by the Network committee
for attendance by the membership.
c. Notice of the AGM or EGM must be communicated to the Network’s membership a
minimum of 5 Union days in advance.
d. The quorum for the AGM or EGM shall be either one third of all the full members or
40 full members, whichever is the lesser.

8. Constitution

a. Any amendments not relating to the Aims and Objectives of the Network
Constitution may be changed by a two-thirds majority of all Full Members present at
an AGM/EGM or by online voting.

b. Any amendments relating to the Aims and Objectives of the Network Constitution
will need to be ratified by a two-thirds majority of all Full Members present at an
AGM or EGM and ratified by the Democratic Procedures Committee (DPC).
c. This Network Constitution shall be subordinate to the Students’ Union Bye-Laws.

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